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Withdrawal of support and de-registration

PhD students who are judged to have grossly neglected their commitments, as laid out in the individual study plan, can have their support and resources, i.e. supervision, financing, office-space, telephone, etc., withdrawn. The decision to withdraw support is taken by the University Vice-Chancellor following the involvement of the organ responsible for doctoral programmes at the faculty-level. Both the PhD student and supervisors are entitled to express their views before such a decision is made.

Should such a situation arise, the Ombud for PhD students can offer help and advice. In the considerations leading up to a judgement as to whether a doctoral student’s support should be withdrawn, due attention shall be paid to how far the University has met its commitments according to the individual study plan, in terms of adequate supervision, a good study environment etc. If the University has failed to meet any of its obligations, measurements should be taken to help the PhD student get back on track with their studies. However, if it is established that the PhD student has failed to fulfill their requirements support can be withdrawn, through a fully documented and motivated decision.

PhD students who have had their support withdrawn can appeal for it to be reinstated following a special judgement, based mainly on the student being able to show clear signs of progress pointing towards the possibility of successfully completing the research education (the intended degree) within a reasonable time span. There is a difference between having support withdrawn and being de-registered. Even though support has been withdrawn, a student may continue to be registered as a PhD student and have the possibility of presenting a doctoral thesis. You cannot be de-registered against your wishes.